Using the Registrar Services

Using the Registrar's Office of the University of Vaasa

The contact information includes postal address, visiting address, telephone and fax numbers, and e-mail address of the Registrar.

Delivering the Documents in Paper

Documents can be delivered to the Registrar personally, through an intermediary, by the University’s inner mail, or by regular mail.

Sending documents by mail happens at sender’s own risk.

In case there is a deadline when the document must be in the Registrar’s Office, it should be borne in mind that the document has to be in the Registrar before the office hour ends at 4.15 pm on the day of the deadline at latest.

Delivering the Documents Electronically

Documents, including applications, are received in e-mail or in fax. More detailed information is in the law text.
Act on Electronic Services and Communication in the Public Sector

Recommendation about E-mail Attachments

If the document will be sent as an attachment in an e-mail, it has to be saved in the form of a word document (.doc), an excel document (.xls), in .rtf, PowerPoint, or in .pdf. If the sender uses another file type, it cannot be ensured that the attachment could be opened on the software used at the Registrar.

Publicity of the Data

University documents and all information in them are public, unless they have been declared secret by virtue of the Act on the Openness of Government Activities (JulkL 1999/621). A typical example of a document declared secret is the type that contains information on a person’s health or on trade or research secrets. Publicity of documents is decided upon separately with each document. One can appeal against the decisions.

Act on the Openness of Government Activities 1999/621

Documents arriving at the Registrar will be registered into the managing system. Single matters under discussion or documents can be asked for by telephone or e-mail or by visiting the Registrar at Wolffintie 34, Konttori building, 1st floor.

Opening Hours

The opening hours in all civil service departments in Finland are on weekdays between 8 am and 4.15 pm. May Day, Ascension Day, Independence Day, Epiphany, Midsummer Eve, and Christmas Eve are closed.